WHAT YOU WILL DO
As Receiving Clerk, you will:
- Receive and inspect all goods delivered to The Social House in accordance with approved procedures.
- Verify every delivery against the relevant Purchase Order/LPO, delivery note and invoice.
- Confirm that quantities delivered correspond with quantities ordered.
- Verify descriptions, specifications and approved prices before accepting goods.
- Physically count, weigh or measure products where appropriate rather than relying solely on supplier documentation.
- Check the quality, freshness, packaging and condition of delivered goods.
- Check manufacturing and expiry dates where applicable.
- Ensure perishable goods meet the required temperature, freshness, hygiene and quality standards.
- Work with Culinary, Food & Beverage and relevant departments when specialist inspection or acceptance is required.
- Reject or escalate goods that do not meet approved specifications.
- Identify short deliveries, over deliveries, substitutions, damaged goods, incorrect items and other discrepancies.
- Immediately report unusual or significant variances.
- Prepare and process Goods Received Notes (GRNs) accurately and promptly.
- Record accepted goods accurately within the hotel's inventory or materials management system.
- Prepare appropriate return documentation for rejected goods.
- Ensure invoices, delivery notes, Purchase Orders/LPOs, GRNs and supporting documents are correctly matched.
- Maintain accurate daily receiving records.
- Ensure documents are properly filed and readily traceable.
- Ensure goods are received only from approved suppliers in accordance with established purchasing procedures.
- Monitor supplier compliance with agreed delivery requirements and product specifications.
- Maintain a clean, secure, organised and hygienic receiving area.
- Ensure goods are transferred promptly to the appropriate storage or operating area to protect quality.
- Support stock counts and inventory reconciliation when required.
- Work collaboratively with Finance, Procurement, Stores, Culinary and other operating departments.
- Comply with hotel requirements relating to food safety, hygiene, health and safety and inventory control.
WHAT WE ARE LOOKING FOR
You should bring:
- A Certificate or Diploma in Purchasing & Supplies, Procurement, Stores Management, Accounting, Hospitality Management or a related field.
- At least 5+ years of relevant experience in receiving, stores, inventory control or a comparable position.
- Previous experience within a 4 or 5 star hotel, premium restaurant, hospitality business or similarly controlled environment is strongly preferred.
- Practical knowledge of receiving and inventory procedures.
- Experience working with Purchase Orders/LPOs, delivery notes, invoices, GRNs and return documentation.
- Good understanding of stock control and inventory reconciliation.
- Experience using inventory, purchasing, accounting or materials management systems.
- Good computer skills, including Microsoft Excel.
- Strong numerical ability.
- Excellent attention to detail.
- Strong record keeping and organisational skills.
- Ability to identify discrepancies in quantity, price, quality and specification.
- Basic understanding of food safety and receiving requirements for perishable goods.
- Good written and verbal communication skills.
- Confidence interacting professionally with suppliers.
- Ability to work collaboratively across several hotel departments.
- Strong integrity, accountability and professional judgement.
- Ability to work efficiently in a fast paced environment without sacrificing accuracy.
