Accounts Assistant at Strathmore University

Basic job summary:

• The jobholder is responsible for assisting in the preparation and processing of payroll, ensuring accurate and timely salary payments, statutory deductions, and record-keeping for all University employees. The role supports compliance with labor and tax regulations and maintains confidentiality and accuracy in payroll operations.

Duties & Responsibilities:

Payroll Processing Support

• Collect and verify payroll inputs including timesheets, overtime, allowances, and deductions.

• Assist in the preparation of the monthly payroll for all staff and faculty.

• Enter payroll data into the payroll system and ensure accuracy.

Statutory Compliance and Deductions

• Calculate and process statutory deductions such as PAYE, NHIF, NSSF, and pension contributions.

• Prepare statutory returns and support timely remittance to relevant authorities.

• Assist in preparing payroll schedules for audit and compliance checks.

Payroll Record Maintenance

• Maintain accurate and updated payroll records for each employee.

• Track leave, benefits, and employee changes affecting pay (e.g., promotions, terminations).

• File payroll documents in a secure and organized manner.

Payroll Reporting and Reconciliations

• Assist in reconciling payroll accounts to the general ledger.

• Generate payroll summaries, payslips, and reports as required.

• Support monthly, quarterly, and annual payroll reconciliations and audits.

Staff Support and Queries

• Address employee inquiries regarding payroll, taxes, and deductions.

• Ensure confidentiality and professionalism in handling staff payroll information.

Experience

• 1 - 3 years of experience in finance

• Good excel skills

• Strong attention to detail

Professional Qualifications

• CPA finalist, ACCA or equivalent (required or in Progress)