Key Responsibilities: Source, evaluate, and maintain a prequalified vendor list for major procurement categories. Conduct competitive sourcing (RFQs/RFPs), negotiate pricing, and ensure value-for-money. Perform vendor due diligence (TCC, KRA PIN, compliance checks, references) and monitor performance. Convert approved requisitions into POs and ensure correct specifications and delivery timelines. Enforce three-way matching (PO, delivery note, invoice) prior to payment processing. Collect valid eTIMS tax invoices and ensure proper application of withholding tax (WHT). Ensure compliance with procurement policies, donor requirements, and anti-corruption standards. Support audits with complete procurement files and compliance evidence. Coordinate deliveries with departments and ensure timely GRN completion. Manage warranty issues, returns, and after-sales follow-ups with suppliers. Key Qualifications: Diploma or Degree in Procurement, Supply Chain, Business, or a related field. CIPS or KISM certification (full or partial) is an added advantage. Minimum 3 years’ procurement experience in Kenya (NGO, education, ministry, or SME preferred). Strong knowledge of sourcing, POs, GRNs, tax documentation (TCC/eTIMS), and WHT requirements. Proficiency in Google Workspace or Microsoft Office; experience with Monday.com is a plus. Excellent communication skills in English and Swahili. Integrity, strong ethical judgment, and ability to enforce controls.
