Purpose
To support the procurement function by ensuring timely, transparent, and cost-effective acquisition of goods and services in compliance with MESPT policies, donor requirements, and applicable regulations.
Procurement Operations:
Process day-to-day procurement requisitions in a timely and efficient manner.
Prepare, publish, and issue procurement notices, RFQs, RFPs, and bidding documents.
Manage the receipt, opening, and proper recording of bids and proposals in line with procurement procedures.
Coordinate and support the evaluation of bids and proposals, ensuring fairness and transparency.
Prepare bid analysis and evaluation reports for review and approval.
Generate Local Purchase Orders (LPOs) and support preparation of contracts.
Notify all bidders of procurement outcomes in a professional and timely manner.
Supplier & Vendor Management:
Maintain and regularly update the vendor register/database.
Liaise with vendors to ensure timely delivery of goods and services.
Monitor supplier performance and escalate issues to the Procurement Officer.
Compliance & Documentation:
Ensure all procurement activities comply with MESPT policies and donor regulations.
Maintain accurate and complete procurement records for audit and reference.
Assist in the preparation of procurement reports and audit documentation.
Inventory & Asset Support:
Track deliveries and verify received goods a
