Part-Time Senior Bookkeeper & Financial Operations Assistant(Remote) at CDL Human Resource

About the Role

• The primary need is budget creation and budget management. The business currently does not have a formal budget process, and leadership wants someone who can help build a budget,track performance against that budget, and provide regular updates showing where the

• business stands financially.The ideal candidate will be comfortable preparing weekly, monthly, quarterly, and annual financial reports, explaining numbers clearly to non-accounting stakeholders, and proactively flagging financial trends, risks, or inconsistencies.

• Because this is a real estate business, experience with real estate workflows,commission-based revenue, agent reimbursements, brokerage-related financial tracking,or real estate accounting is strongly preferred.

Key Responsibilities

Budget Creation, Budget Management & Reporting

• Assist leadership in creating and maintaining a practical business budget.

• Track actual performance against the monthly budget.

• Prepare weekly reports showing how the business is performing against the budget for the current month.

• Support monthly, quarterly, and annual financial reporting.

• Help leadership understand whether proposed expenses, hires, investments, or new commitments are within budget.

• Provide clear financial visibility so the business is not relying on informal or reactive spending decisions.

QuickBooks Online Bookkeeping & Financial Management

• Maintain accurate day-to-day bookkeeping in QuickBooks Online.

• Review existing books and identify whether cleanup is needed.

• Ensure income, expenses, commissions, bonuses, payroll-related items, and owner/partner-related transactions are properly categorized.

• Maintain clean, organized, and audit-ready financial records.

• Replace and improve the current external bookkeeping workflow if the client moves forward.

• Ensure all books are current, accurate, and useful for management decision-making.

U.S. Tax Preparation Support

• Organize financial data and documentation for tax preparation.

• Support quarterly tax payment preparation for owner-partners where applicable.

• Help gather deductions and supporting documentation.

• Coordinate with U.S.-based tax preparers or accountants as needed.

• Prepare financial records in a format requested by tax professionals.

• Prior experience supporting U.S. tax preparation is strongly preferred.

Invoicing & Agent Expense Reimbursement

• Support invoicing for agent-related expenses where appropriate.

• Help track expenses that should be passed through to agents, such as upgraded photography packages or listing-related costs.

• Assist with workflows where the company pays an expense upfront and later invoices the agent or deducts the amount from commission splits.

• Maintain documentation of agent reimbursements, deductions, and expense allocations.

• Support future invoicing needs related to new developments or expanded business activity.

Reconciliations & Expense Tracking

• Reconcile bank, debit card, and credit card transactions.

• Investigate uncategorized, duplicate, missing, or mismatched transactions.

• Ensure receipts and supporting documentation are properly organized.

• Maintain clean records in QuickBooks Online and Google Drive.

• Track expenses by category, business unit, partner, or agent as needed.

Bill Pay, Payroll & Payables Support

• Assist with bill pay processes.

• Maintain payment schedules and vendor records.

• Support payroll-related tracking and coordination as needed.

• Ensure bills, recurring payments, and vendor obligations are organized and visible.

• Help prevent missed payments, duplicate payments, or unclear expense ownership.

Real Estate Commission & Revenue Tracking

• Help track income received from brokerage-related transactions.

• Support categorization of revenue tied to commissions, bonuses, salary, and other compensation structures.

• Assist in organizing financial data where incoming brokerage payments do not clearly match outgoing allocations.

• Work with leadership to improve clarity around real estate revenue streams.

• Use available transaction and financial data to support more accurate financial projections.

Financial Reporting

• Prepare and deliver regular financial reports, including:

• Profit & Loss statements

• Balance Sheet summaries

• Cash flow visibility

• Budget vs. actual reports

• Monthly and quarterly performance summaries

• Present financial information in a clear, simple format for non-accounting stakeholders.

• Proactively flag financial trends, risks, inconsistencies, or unusual transactions.

• Help leadership make better decisions using accurate, timely financial data.

Requirements

Required Qualifications

• 3 + years of bookkeeping, accounting, or financial operations experience.

• Strong proficiency in QuickBooks Online.

• Experience supporting U.S.-based clients or companies.

• Strong understanding of bookkeeping and accounting fundamentals.

• Ability to prepare and explain Profit & Loss statements, Balance Sheet summaries,and budget vs. actual reports.

• Experience with bank, debit card, and credit card reconciliations.

• Strong Excel / Google Sheets skills.

• Comfortable working in Google Workspace / Google Suite.

• Excellent written and spoken English.

• Strong attention to detail and accuracy.

• Ability to work independently in a remote environment.

• Strong organizational skills and ability to manage documentation.

• Comfortable communicating with U.S.-based leadership.

• Ability to handle confidential financial information with integrity.

• Willingness to support bookkeeping, financial operations, reporting, and related documentation tasks.

Preferred Qualifications

• CPA, ACCA, or equivalent accounting certification preferred.

• Prior experience with U.S. tax preparation, quarterly tax support, or tax filing workflows.

• Experience preparing financial records for U.S.-based tax preparers.

• Experience supporting real estate, brokerage, property, or commission-based businesses.

• Experience with invoicing, agent reimbursements, or commission-related expense tracking.

• Experience supporting small business owners, partnerships, or owner-operated companies.

• Comfort using AI tools to improve reporting, documentation, checklists, and workflow efficiency.

• Strong financial communication skills and the ability to explain numbers clearly.

Tools & Systems

Candidates should be comfortable using or learning:

• QuickBooks Online

• Google Workspace / Google Drive

• Google Sheets / Microsoft Excel

• Email, calendar, and remote communication tools

• AI tools for workflow support, documentation, summaries, and reporting

Work Style & Personal Attributes

The ideal candidate is:

• Proactive — does not wait to be told every next step.

• Financially confident — can speak clearly about numbers, budgets, and reports.

• Detail-oriented — enjoys reconciling, organizing, and making financial records clean.

• Practical — can translate accounting data into useful business insight.

• Trustworthy — handles sensitive financial information with discretion.

• Organized — maintains clean files, clear notes, and repeatable processes.

• Communicative — provides regular updates and flags issues early.

• Flexible — comfortable supporting bookkeeping first, with related financial operations tasks as needed.

• Tech-savvy — able to learn financial systems, reporting tools, and workflow processes.

Equipment Requirements

• Personal laptop or desktop computer.

• Reliable high-speed internet connection (100 Mbps).

• High-quality headset.

• Quiet, professional remote workspace.

• Phone access for occasional calls, if required by the client.