JOB DESCRIPTION: 1. County Payments: Posting county payment in ERP accurately; Accurate Reconciliation of County Payments weekly; Database for all county payments and works. 2. Landlord Management; Ensuring all Landlord’s leases/contract are valid and renewed on time; Ensuring all landlord’s payments are made on time; Escalation of any challenges. 3. Project Coordination. Collaborate with account managers, creative teams, and clients; Coordinate project schedules, deadlines, and deliverables; Monitor project progress. 4. Resource Management. Manage resources such as equipment, and materials; Coordinate with internal departments; Anticipate resource requirements. 5. Workflow Optimization. Streamline operational processes and workflows; Identify opportunities for automation. 6. Budget Management. Assist in budget planning and monitoring; Track expenditures, reconcile invoices; Collaborate with finance department. 7. Contract and Vendor Management. Ensuring all contracts for the clients are valid; Updating the operations department; Liaise with external vendors, suppliers, and contractors; Negotiate contracts, pricing, and terms; Evaluate vendor performance. 8. Quality Assurance. Implement quality control measures; Conduct regular reviews and inspections; Monitor client feedback. 9. Reporting; Attending weekly departmental meeting; Documentation of weekly departmental minutes; Preparation and circulating of new site reports; Monitoring of occupancy of sites; Preparation and circulation of construction reports; Submitting weekly reports: Occupancy reports, Renewal Reports for landlord leases, Status of Landlord payments, County progress reports and Construction Progress Reports. JOB REQUIREMENTS: Bachelor's degree in Business Administration, Operation/Project Management, or a related field; Proven experience in operations management, project coordination, or similar role within the advertising or marketing industry; Proficiency in project management tools and software (e.g. Microsoft Project); 3 years working experience in a similar position is desirable; Knowledge of budgeting, financial analysis, and procurement processes; High level of integrity, professionalism, and ethical conduct.
