UAF-Africa Nairobi office requires a qualified Office Assistant who will form part of the Nairobi office support team. The Office Assistant will be under the direct supervision of and reporting to the Finance & Operations Assistant. She will also work closely with UAF-Africa staff.
Specific Responsibilities
The Office Assistant shall conduct various activities to support the office activities, staff and visitors. This support will include but not be limited to:
Report on duty according to the stipulated reporting schedule.
Cleaning the offices, boardrooms, and other spaces. Ensuring cleanliness of furniture, fittings, and office equipment.
Prepare office beverages and organise snacks and lunch for staff, staff meetings and visitors as necessary.
Maintenance and cleaning of all kitchen equipment.
Maintain an up-to-date inventory of office equipment & supplies.
Ensure that utility bills such as telephone and electricity bills are paid on a monthly basis.
Organise quarterly deep cleaning of the office and fumigation when necessary.
Assist in the disposal, receipt and/or movement of office equipment, and supplies.
Maintain adequate sanitary supplies (tissue paper, sanitisers, detergents, and towels).
Ensure office vehicles are clean.
Liaise with the landlord’s maintenance team to ensure cleanliness of the washrooms and minor office repairs are done.
Carry out document filing and retrieval as required during audits.
