Office Assistant at Trainingcred Institute at Trainingcred Institute

Office Assistant at Trainingcred Institute at Trainingcred Institute | Iko Kazi

Role Summary

Trainingcred Institute is seeking a reliable, organized, and detail-oriented Office Assistant to support day-to-day office operations. The successful candidate will be responsible for maintaining a clean, safe, and professional office environment, supporting hospitality services, assisting with logistical tasks, and helping ensure smooth workplace operations in line with company policies.

Key Responsibilities

Facility Maintenance and Cleaning

Carry out daily cleaning duties to maintain a clean, orderly, and hygienic office environment.
Ensure regular tidying of workspaces, emptying of trash bins, and sanitization of high-touch surfaces.
Perform weekly deep cleaning of shared and high-use areas, including offices, meeting rooms, kitchen areas, and restrooms.
Monitor cleaning materials and office supplies, and report low stock levels for timely replenishment.
Ensure proper disposal of waste in line with workplace standards.

Office Security and Safety Support

Open and close the office premises at designated times as instructed by management.
Ensure doors, windows, and office equipment are properly secured at the end of each working day.
Confirm that lights, sockets, and electrical appliances are switched off when not in use and before closing the premises.
Promptly report any security, safety, or maintenance concerns to the supervisor.

Office Hospitality and Support Services

Support hospitality needs during meetings, staff engagements, and internal office events.
Maintain cleanliness and hygiene in the kitchen and refreshment areas.
Prepare tea and refreshments for staff, visitors, and meetings as required.
Assist in setting up meeting rooms and ensuring they are clean, organized, and ready for use.

Logistics and Errands

Assist with the collection and delivery of office documents, supplies, parcels, and other office-related items.
Carry out approved staff errands, including supply pickups and courier services, during working hours and in line with company policies.
Support office relocations, workspace reconfigurations, event setups, and basic office arrangement tasks.
Perform any other reasonable duties related to office operations as may be assigned by the supervisor.

Qualifications and Experience

High school diploma or equivalent qualification.
At least 1 year of experience in office support, facility maintenance, janitorial work, or operations support.
Hands-on experience using cleaning equipment, materials, and supplies.
Certification in facility maintenance, workplace safety, OSHA, or related training will be an added advantage.
Good communication, interpersonal, and time management skills.
High level of reliability, honesty, discipline, and attention to detail.
Ability to follow instructions, work independently, and maintain confidentiality.

Office Assistant at Trainingcred Institute