Key Responsibilities: Review & Refine Existing HR Materials: Review current HR policies, contracts, templates, and procedures. Identify missing clauses, outdated information, or incomplete documentation. Revise and update materials to ensure clarity, completeness, and compliance. Organize HR files and documentation into a structured system. Ensure employee records are accurate and properly maintained. Implement and enforce consistent application of both existing HR processes and any updated documentation across the organization. Execute HR Administration: Manage onboarding and offboarding processes from start to finish. Maintain employee records and personnel files. Administer leave tracking and routine HR processes. Prepare contracts, letters, and standard HR documentation. Address routine HR queries from staff professionally and efficiently. Execute HR processes in line with existing policies and updated revisions, ensuring consistency in daily practice. Recruitment Coordination: Review and refine job descriptions where required. Post vacancies and screen applications. Coordinate interviews and candidate communication. Maintain recruitment trackers and documentation. Prepare onboarding materials for new hires. Accountability & Incentivization Mechanisms: Assess current levels of role clarity, performance tracking, and accountability. Identify practical gaps in performance expectations or consequences. Propose simple, measurable accountability mechanisms suitable for an SME environment (e.g., performance check-ins, documented targets, probation reviews, performance documentation). Recommend practical incentivization approaches aligned with organizational capacity. Implement agreed accountability and incentivization mechanisms and ensure they are applied consistently in daily operations. Workplace Organization & Culture: Observe current workplace practices and employee interactions. Identify practical improvements in communication, coordination, and clarity. Implement improvements that strengthen accountability, structure, and professionalism. Expected Outcomes by End of 3 Months: Updated and organized HR policies, contracts, and templates. Identified and corrected documentation gaps. Complete and well-maintained employee records. Standardized and consistently applied onboarding and offboarding processes. Structured recruitment tracking system. Clear accountability mechanisms implemented and documented. Practical incentivization recommendations implemented within operational capacity. Improved consistency, discipline, and performance clarity across the organization. Ideal Profile: 2–5 years’ experience in HR administration or HR generalist roles. Experience working in SMEs or growing organizations. Strong organizational and documentation skills. Able to review documents critically and identify gaps. Comfortable implementing structured performance or accountability processes. Detail-oriented, structured, and execution-focused. Comfortable working full-time on-site.
