Executive Assistant - Marketing Operations at Salix Data

Job Description

Executive Support

• Manage calendars, meetings, and scheduling priorities

• Organize and monitor inbox communication

• Coordinate travel and logistics

• Prepare meeting materials and track follow-ups

• Support document and presentation preparation

Marketing & Content Support

• Coordinate and schedule social media content

• Support email marketing campaigns

• Draft and edit content

• Conduct market and competitor research

• Support LinkedIn presence and content consistency

Operations & Project Coordination

• Maintain KPI trackers and performance reports

• Update CRM systems and track pipelines

• Coordinate projects and follow up on deliverables

• Track tasks across teams and stakeholders

• Support reporting and dashboard preparation

AI-Enabled Support

Use AI tools (e.g., ChatGPT) to support:

• Research and synthesis

• Content drafting

• Workflow organization

• Data management and efficiency

Working Arrangement & Expectations

• This is a full-time, office-based position, with attendance required Monday to Friday.

• This role follows the U.S. Eastern Time Zone (ET). Depending on the time of year, working hours will be either 3:00 PM – 12:00 AM or 4:00 PM – 1:00 AM (Kenyan time) to align with U.S. Daylight Saving Time changes.

• Employees are expected to work on Kenyan public holidays that fall on regular workdays, based on business requirements.

• To meet operational and team needs, the successful candidate may be required to relocate if necessary for the role.

• This arrangement is designed to ensure seamless collaboration with clients and team members while maintaining operational efficiency.

Qualifications

Must-Have Skills

• Excellent written English and strong attention to detail

• Strong organizational and planning ability

• Clear and confident communication skills

• Experience supporting senior leaders or teams

• Ability to create structured presentations (PowerPoint)

• Familiarity with AI tools such as ChatGPT

• Strong research and analytical thinking

• Ability to manage competing priorities effectively

Preferred Experience

• Marketing coordination or content support

• CRM systems and pipeline tracking

• KPI reporting or dashboard tracking

• Project coordination or operations support

• Experience in consulting or agency environments

We are looking for someone who:

• Takes ownership and follows through on tasks

• Thinks ahead and anticipates needs

• Pays attention to detail without losing the bigger picture

• Remains calm and structured under pressure

• Is comfortable working with evolving priorities

• Can translate ideas into clear, actionable steps