Provide procurement and supply chain support of goods and/or services in accordance with the IOM’s procurement policy and other related regulations and procedures. Apply IOM procurement principles of best value for money, accountability, integrity, transparency, fairness, effective completion and best interest of IOM throughout the entire procurement process; to ensure cost-effective use of resources and solutions in respond to the operational needs. Process the assigned Purchase Request (PR) and prepare the solicitation document, solicit quotations and prepare evaluation accordingly. Seek the related approval according to the Mission’s approval matrix. Perform the role as bid committee secretariat, including conduct bid opening, prepare minutes of bid opening, evaluation form and obtain necessary approvals. Prepare Purchase Order (PO) and/or related procurement contract and its amendment or extension as applicable, ensure all relevant annexes are attached and agreement is signed by both parties. Follow up purchase orders status and keep requester informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery date and condition. Notify logistics and requesting colleagues of incoming delivery; and share the relevant Purchase Order for cross checking and preparation of Receiving Report. Prepare Request for Payment, ensure proper supporting documents from Purchase Request until Receiving Report are attached, submit it to Finance in timely manner. Ensure appropriate and timely closure of open PRs and POs. Do e-filing for the assigned Procurement & Supply Chain documents. Undertake field travel as required. Perform other related duties as may be required.
