Accounts Assistant at Zain Carriers Limited at Zain Carriers Limited

Accounts Assistant at Zain Carriers Limited at Zain Carriers Limited | Iko Kazi

SUMMARY OF ROLE

This position aims at creating and managing an efficient and effective process of receiving, verifying, recording and reporting on delivery notes and inputting them in the system for invoicing. It controls the financial, administrative and clerical work surrounding day to day vehicle operations with view of ensuring the accuracy and completeness of billing through the delivery notes. A key support role for the dispatch office to ensure smooth flow of operations.

KEY RESPONSIBILITIES & PERCENTAGE (%) TIME SPENT

MAIN ACTIVITIES

Delivery notes:

Keeping track of delivery notes from all trips done as per the activity report
Ensuring all (100%) of delivery notes for trips earlier than two weeks have been returned
Ensuring all received delivery notes are duly stamped
Counter checking that all returns and damages indicated on the delivery note are physically received
Following up outstanding delivery notes with the transporters and drivers

Billing:

Ensuring all weigh bridge tickets are attached to the invoices
Retrieving missing weigh bridge tickets from the weigh bridge
Counterchecking invoices for accuracy and completeness of billing with regards to the rates and weights used
Accurately keying in invoices in the billing system and generation of invoice for verification.
Ensuring the customer certifies a copy of the invoice and this is filed for future records

Record keeping

Recording all delivery notes received
Recording and getting a sign off from the client of delivery notes handed over
Ensuring all delivery notes are invoiced
Assisting in accurate and well organized filing within the Finance & Administration functions

Generating timely reports on:

COMPETENCE REQUIREMENTS

Ability to plan and organize self and work to achieve objectives and targets and is determined to and accountable for the delivery of outcomes.
Strict adherence to deadlines
Interpersonal skills to create and maintain
Ability to work with people at various levels upto senior management
Proficiency in Microsoft Office suite specifically Outlook, Word and Excel
Quality and productivity focused
Excellent interpersonal and communication skills

QUALIFICATIONS AND EXPERIENCE

Diploma in Business Management or its equivalent
CPA part I (desired)
Two years experience in a busy organization preferrable in the logistics industry

Accounts Assistant at Zain Carriers Limited