OAF
One Acre Fund
Tupande Procurement Contracts Management Senior Coordinator at One Acre Fund
KenyaFull TimeMid-Senior Level
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One Acre Fund
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About the Role
Responsibilities
Forecasting and Tender Management
Run tenders and establish contracts for all frequently needed goods/services, high-value purchases, and identified strategic purchases that require long-term agreements.
Identify opportunities for cost savings through upstream supplier relationships and advise the relevant teams. Set a 0-6 month target for strategic procurement activities
Improve existing contracting and tendering processes in order to improve efficiency, effectiveness, and customer service.
Set target prices for all items before contracting, align with the relevant stakeholders, and negotiate prices to achieve the target or below.
Odoo contracting support to the Tupande Procurement Team
Be recognized and consulted as an Odoo tender master user.
Deliver ad-hoc training and provide training when requested.
Run tenders through Odoo & provide support to the suppliers.
Contract Planning & management
Prepare an annual tender calendar for different categories and review on a quarterly basis.
Monitor contract expiry and renewal dates and execute their timely renewal
Review market trends and advise management of potential contracting risks or significant anticipated price changes. Review price changes over the allowable tolerance and advise management on proposed next steps e.g. re-tendering
Support direct reports to ensure the team takes the lead on all key contracting initiatives. Regularly measure and report cost-savings achieved through contracts.
Provide cross-country support on global procurement projects and manage assigned global contracts.
Supplier management and performance evaluation
Organize and manage supplier meeting calendars to minimize supply challenges by meeting with at least 2 top suppliers on Long Term Agreements per month.
Manage the bi-annual supplier evaluation and categorize suppliers based on performance and bargaining power.
Create supplier performance reports, rank by performance and create performance improvement plans for poor performing suppliers.
Ensure supplier contractual commitments are respected, in particular, coordinating timely payments.
People Management
Manage up to 2 direct reports and provide the required support for them to meet set objectives
Conduct regular performance reviews with direct reports to measure performance, identify areas of growth, and provide tailored support to enhance their performance.
Lead weekly check in meetings with the direct reports and use the session to provide needed guidance for the execution of tasks.
Provide or assign necessary training to equip them with the skills/knowledge required for the proper execution of their duties
Career Growth and Development
Qualifications
Across all roles, these are the general qualifications we look for. For this role specifically, you will have:
Bachelor's degree in Law, Procurement & Supply Chain, or a related field.
3+ years of relevant work experience in contracts or legal operations.
Comfortable working cross-functionally with legal, finance, and operational teams.
Able to support contract drafting and reviews, flagging legal or commercial risks where relevant.
Experienced in managing contract trackers, monitoring expiry timelines, and supporting renewals.
Strong data analysis skills
Capable of organizing supplier meetings, tracking follow-ups, and supporting performance reviews.
Clear communicator able to liaise with suppliers and stakeholders, and escalate risks when needed.
Solid understanding of basic contract law and its application in procurement (e.g., liabilities, SLAs, renewals).
Familiar with the contract lifecycle including drafting, negotiation support, and renewal tracking.
Awareness of commercial risks (e.g., inflation, pricing volatility, vendor