Transport Administrator (Subcontractor) at DHL Supply Chain Kenya at DHL Supply Chain Kenya

Transport Administrator (Subcontractor) at DHL Supply Chain Kenya at DHL Supply Chain Kenya | Iko Kazi

Role Outline

The Transport Administrator provides administrative and operational support to transport operations, ensuring efficient coordination of vehicles, drivers, documentation, compliance and reporting. The role supports smooth day-to-day transport activities, service delivery and cost-control objectives.

About the role key duties and responsibilities

Coordinate daily transport activities.
Ensure transport records are complete, accurate and properly filed.
Maintain documentation for audit and compliance purposes.
Track vehicle licensing, insurance and permit renewals.
Assist in managing driver's timesheets and payroll inputs.
Update fleet databases and transport management systems.
Ensure compliance with transport regulations and company policies.
Monitor fleet performance, availability and utilization.
Identify discrepancies and escalate them for resolution.
Support investigations into accidents and transport incidents.
Promote a positive safety culture and employee engagement.
Track traffic violations, fines and corrective actions.
Generate daily, weekly and monthly transport reports.
Ensure fleet compliance with regulatory and company standards.
Monitor axle-load and weighbridge compliance requirements.
Track traffic violations, fines and corrective actions.
Ensure compliance with transport legislation, road safety regulations and company policies.
Ensure driver compliance with licensing, permits and training requirements.
Support dispatch control and manage delivery documents, vehicle keys, GPS devices, fuel cards and mobile phones.
Coordinate communication on delivery issues with customer service and relevant stakeholders.
Support team performance, workload balance and achievement of personal development objectives.

About you

Diploma or degree in Logistics, Supply Chain Management or a related field; relevant professional qualification.
2-5 years in logistics, transport administration or a related operational environment.
Proven transport administration or dispatch experience, preferably within the logistics industry.
Experience coordinating daily transport activities, maintaining transport and driver records, tracking compliance renewals, updating fleet databases or TMS, preparing reports, supporting payroll inputs and escalating discrepancies.
Experience supporting Kenya-based transport operations and applicable local road transport requirements.
Fluent written and spoken communication.

Transport Administrator (Subcontractor) at DHL Supply Chain Kenya