BMA
Bandari Maritime Academy
Senior Office Administrator at Bandari Maritime Academy
KenyaFull TimeMid-Senior Level
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Bandari Maritime Academy
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BMA/26/CEO/SOA/15
Basic Salary Scale: Kshs. 71,500 – Kshs. 141,500 p.m.
House allowance: Ksh. 20,000
Commuter allowance: Kshs. 14,000
Leave allowance: Kshs. 6,000
Terms of service: Permanent and Pensionable
Reporting to: Principal Office Administrator
Duties and Responsibilities:
Duties and Responsibilities entail
Reading and analyzing incoming memos submission and reports to determine their significance and plan their distribution;
Scheduling of meetings;
Ensuring security and integrity of office records, equipment and documents, including classified materials;
Ensuring compliance with office protocol and etiquette by screening visitors/clients in a diplomatic manner to ensure corporate image is maintained;
Maintaining an up-to date filing system that includes physical and e-archiving of records for ease of document retrieval and reference;
Using e-office to research and process data;
Handling customer inquiries and complaints in a diplomatic manner to ensure corporate image is maintained;
Managing office protocol, etiquette and telephone calls;
Managing petty cash;
Ensuring office equipment such as scanners, photocopiers, shredders, computers and printers are serviced and in good working condition;
Generating drafts and responding to incoming and outgoing correspondence;
Support preparation, custody, archival and retrieval of reports and document.
Required Qualification
For appointment to this grade, a staff must have: -
Bachelor's degree in any of the following fields:- Business and Office Management, Secretarial studies or equivalent qualification from a recognized institution; and
Cumulative service period of three (3) years of which must have been at the grade of Office Administrator I or in a comparable position;
Proficiency in computer applications.