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HIAS Refugee Trust of Kenya
Partnerships and Grants Officer at HIAS Refugee Trust of Kenya
KenyaFull TimeMid-Senior Level
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HIAS Refugee Trust of Kenya
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POSITION SUMMARY:
The Partnership and Grants Officer will support the organization's resource mobilization and strategic growth efforts through the identification of funding opportunities, development and submission of high-quality proposals, donor engagement, and management of strategic partnerships.
ESSENTIAL FUNCTIONS
Identify, track, and assess funding opportunities from institutional donors, foundations, corporations, embassies, UN agencies, and other funding sources.
Coordinate the development and submission of high-quality concept notes, proposals, grant applications, and expressions of interest.
Lead proposal writing efforts and ensure timely submission of donor applications.
Develop and maintain a comprehensive funding pipeline and grants calendar.
Support the implementation of fundraising and resource mobilization strategies.
Monitor donor trends, funding priorities, and emerging opportunities relevant to refugee and humanitarian programming.
Coordinate proposal development processes by gathering and consolidating inputs from program, finance, monitoring and evaluation, safeguarding, and operations teams.
Maintain and update the Grant Management System (GMS) and grant tracking tools.
Support grant startup processes and donor compliance requirements following successful awards.
Monitor proposal and donor reporting deadlines and ensure timely submissions.
Build and maintain strong relationships with existing and prospective donors.
Develop donor engagement plans and support donor cultivation initiatives.
Prepare donor briefing materials, presentations, reports, and communication materials.
Coordinate donor meetings, site visits, and stakeholder engagement events.
Serve as a liaison between donors and internal teams to facilitate effective communication and timely responses.
Support donor reporting processes and ensure consistent communication on program achievements and impact.
Identify, assess, and cultivate strategic partnerships with NGOs, community-based organizations, academic institutions, faith-based organizations, private sector actors, and humanitarian stakeholders.
Develop and maintain a partnership database to track engagement opportunities, collaboration initiatives, and follow-up actions.
Support the negotiation and drafting of Memoranda of Understanding (MOUs), partnership agreements, and collaboration frameworks.
Coordinate partner mapping and due diligence processes in collaboration with relevant departments.
Facilitate consortium and partnership development for joint funding opportunities.
Represent the organization in relevant coordination forums, donor meetings, partnership platforms, and sector working groups.
Strengthen collaboration and information sharing with humanitarian actors operating in refugee contexts.
Collaborate with the MEAL Officer on internal and external communication for the organization.
QUALIFICATIONS & REQUIREMENTS
Bachelor's degree in international relations, Development Studies, Communications, Public Relations, Business Administration, Marketing, Social Sciences, or a related field.
Minimum 3 years of experience in grants management, proposal development, resource mobilization, fundraising, partnerships, or donor relations within the humanitarian, development, or human rights sector.
Demonstrated experience in grant writing and successful proposal development for institutional and private donors.
Experience coordinating and submitting funding applications and grant proposals.
Knowledge of donor regulations and requirements of major donors.
Strong written communication, editing, and proposal writing skills with the ability to produce high-quality donor submissions.
Strong stakeholder engagement, networking, and relationship management skills.
Excellent analytical, research, organizational, and project coordination skills.
Ability to work independently and collaboratively within cross-functional teams.
Proficiency in Microsoft 365 and experience using Grant Management Systems (GMS), donor tracking platforms
Knowledge of the Accountability to Affected Populations (AAP) framework.
Understanding of Protection from Sexual Exploitation and Abuse (PSEA), safeguarding, and Anti-Fraud principles.
Remuneration: Ksh 108750