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PIPOSOFT
Human Resource Lead at PIPOSOFT
KenyaFull TimeMid-Senior Level
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PIPOSOFT
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Our client vertically integrated textile solutions provider based in Ruiru, Kenya, is seeking to hire a Human Resource Lead. The Human Resource Lead will report to the Head of Human Resource and Administration.
Key Responsibilities
Labour Relations
Recruitment of production employees, Implementing & maintaining Company's labour relations programs, policies and procedures to promote a positive and productive working environment.
Responsible for day-to-day affairs of the employees, their welfare by coordinating with department managers and shop stewards.
Individual and collective grievance handling, disciplinary actions up to to release in line with CBA & labour Laws and majorly counselling & guidance on work related and emerging domestic issues to ensure optimized output.
Employee Placement and Guidance
Identify and fill the recruitment needs in various Production teams in liaison with the the Head of Production/Department Managers and the HRD Team.
Counselling & guidance on work related and emerging domestic issues to ensure optimized out put.
Employee Records Management
Management of employees' files, to ensure timely updating in all respects i.e. wages adjustments, annual leaves, sick offs, and disciplinary records.
Oversee preparation and issuance of employment contracts in conjunction with the Legal & Regulatory Compliance to ensure alignment with current Kenyan Labour laws.
Dispute Resolution
Resolving escalated issues arising from operations that require coordination with other departments.
Providing inputs to strategic decisions that affect the Human Resource Functions and the Company at large.
Work closely with Compliance Lead during release and implementations of emerging labour related requirements including preparation and attendance of court for adducing evidence on such.
WIBA - Workmen Compensation Management
KEY DELIVERABLES
Industrial Relations and Workforce Management
Dealing with Union Branch Secretary on informal disputes to address concerns and maintain a harmonious work environment.
Opening and maintaining employees/staff files during employment and ensure safe custody of the same for six years after exit as a legal requirement.
Deliver clear and concise communication to all employees on matters related to labour relations policies, procedures, and updates. Ensure that new joiners are familiar with Company policy.
Ensure identified recruitment needs in Production Teams are efficiently handled.
Support the Head of HRM and Regulatory Affairs in negotiating the CBA with the union by offering actionable and timely insight.
Optimum Grievance Handling
Lead the grievance handling process, including investigation, resolution, and documentation, in a fair and legal manner and build the capacity of function heads to effectively address disciplinary matters while adhering to company policies and legal requirements. Enable profitability by mitigating employee related risks to productivity by 80%.
Dealing with minor issues and complains raised by the local community on our employees.
WIBA- Workmen Compensation Management
KEY ACCOUNTABILITIES
Hiring of and terminating shop floor employees up to the level of Chargehand within the production function
Dispute resolution between employees and management (below Supervisor) within S&S
Enforcement of CBA/HR Policy on attendance, performance absence, leave and Sackoff's
Renewal of employment for contract employees
Counselling employees on financial and mental wellbeing
COMPETENCIES & QUALITIES
Good knowledge of Labor Law and Regulations of Kenya
Ethics and Integrity
Negotiation and Mediation
Collaboration and People Relations
Conflict Resolution and Change Management
KEY EXPECTATIONS OF LEADERSHIP LEVEL AND IMPACT TO THE COMPANY
Uphold and live the Organization's Core Values
Upholding and driving our S&S Culture
Execute and Realize the Strategy &Goals of the Company
Problem Solving and Team Player
Self Driven & Accountable