HR Senior Assistant at United Nations Office for Project Services (UNOPS)

HR Senior Assistant at United Nations Office for Project Services (UNOPS) | Iko Kazi

Role Purpose

The HR Senior Assistant provides technical and administrative support to ensure the efficient processing, documentation, monitoring, and maintenance of a wide range of HR transactions and services delivered to Office personnel

Functions / Key Results Expected

HR Advice

Provide guidance to personnel on administrative procedures, processes and practices related to the delivery of HR services.
Assist the HR Lead in engaging with internal and external clients, addressing routine inquiries and escalating complex or exceptional issues as needed.
Contribute to a positive onboarding experience by supporting the timely processing of new hire documentation and orientation tasks.
Advise personnel on standard aspects of recruitment, performance management, and learning and development processes in accordance with UNOPS policies.

Talent Acquisition and Administration

Support the end-to-end recruitment process, including the preparation of offers and rejections, data entry in the HR information system (HRIS), and coordination of reference checks.
Assist in the longlisting, testing, and interviewing stages, including calculating applicable fees and documenting recruitment proceedings, particularly for General Service (GS) positions. Finalize selection and other required process approvals
Inform and advise personnel, consultants, partners, and project resources on standard conditions of service and entitlements based on their contract modality, ensuring timely and efficient onboarding.
Follow up with supervisors and personnel to ensure timely completion of HR processes such as absence requests and performance evaluations in HRIS.
Support payroll verification processes and maintain accurate HR records and reference files.
Monitor the status of HR actions, including expiring contracts and pending separations, to enable timely intervention by the HR Lead and supervisors.

Knowledge Building and Sharing

Provide planning, logistical, and administrative support for HR-related training sessions and learning initiatives.
Participate in the delivery and facilitation of knowledge-sharing activities to build HR capacity within the organization.

Education Requirements

Required

Secondary school (or equivalent) with 5 years of relevant experience OR
Bachelor's degree (or equivalent) in any discipline with 1 year of relevant experience is required

Desired

A globally or nationally recognized professional certificate in Human Resource Management (HRM) is desired.

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