Finance Coordinator - Nairobi at Legal Action Worldwide (LAW)

Finance Coordinator - Nairobi at Legal Action Worldwide (LAW) | Iko Kazi

THE POSITION

LAW's Nairobi office manages programmes across Somalia, Ethiopia, Sudan and South Sudan. It is strategically based to build networks and partnerships, and work with a wide range of stakeholders to advance on human rights and accountability.
We are looking for a highly motivated and skilled Finance Coordinator to work closely with our Programme Managers in the Africa region, as well as our Finance Manager at our headquarters in Geneva. The Finance Coordinator will be responsible for strengthening effective management and coordination of internal and external financial operations as well as supporting capacity building for our local partners. This will include assisting partners with the preparation of budgets, related to grants and funding while ensuring compliance with LAW's policies and donor requirements.
The Finance Coordinator will play a key role in ensuring that LAW is complainant with policies and and donor requirements.

MORE ABOUT THIS POSITION

Where? The position will be based at our Nairobi Office in Kenya.
Duration: Full-time position for 12 months, possible extension subject to funding and satisfactory performance.
Salary: Insert salary range Kes. 3,660,000 to Kes. 3,780,000 a year (based on experience) plus benefits.
What will you do? ensure LAW is consistently producing high-quality master budgets, financial reports, monthly banking reconciliation and audits are conducted in a timely manner.
You will perform duties in accordance with the responsibilities outlined below:

Accounting

Process all transactions in LAW's financial accounting software, in a timely and accurate manner.
Prepare and upload banking payments for approval.
Prepare monthly cash calls and quarterly forecasts for disbursements and spending.
Allocate admin costs to each grant on a quarterly basis.
Implement and monitor financial controls including bank and petty cash reconciliations to be approved by the Programme Manager.
Work in collaboration with the Finance team in Geneva, to ensure that transactions are accurately allocated and provide monthly intercompany account reconciliations.
Collate all invoices related to the specific grants managed and ensure these are processed and paid in a timely manner.
Lead on local grant audits in Kenya.
Support the Geneva Finance team to prepare the yearly statutory audit.
Review monthly payroll and ensure timely payment of salaries
Provide the monthly exchange rates to be registered in LAW's financial accounting software

Budget and Grant Management

Prepare in collaboration with the Programme Manager, the yearly fixed costs budget.
Ensure compliance with LAW policies and accounting principles, and donors' regulations in relation to finance and procurement.
Deliver accurate and up to date financial related matters and monthly budget follow up and spending plans for all grants.
Prepare all potential amendments to grants budgets as and when required.
Support the Programme Manager with preparing the budget for any new grant proposal.
Ensure optimal allocation of expenses in line with approved budgets and projected expenditures (master budget, consolidated allocation tables, etc.).
Maintain financial archives in accordance with LAW's internal policy and donor requirements.
Draft and prepare funding requests and financial reports for donors.
Support with preparing and managing internal and external audits as per donor policies;
Coordinate and be focal point with partners and implementing partners for LAW and be able to provide training as and when required to field partners.
Review all financial reports from partners and ensure archiving of all supporting documents;
Prepare advance payments to partners as and when required.

About You

The legal right to work in Kenya.
Bachelor's degree in finance, Accounting, Commerce, business management or a related field
Certified Public Accountant of Kenya (CPA-K) qualification or equivalent professional accounting certification (ACCA, CIMA, CPA).
Minimum five years demonstrated experience or more in a similar position working for an INGO.
Strong knowledge of Kenyan statutory and tax requirements, including PAYE, VAT, Withholding Tax, NSSF, SHIF/SHA, and other regulatory obligations.
Excellent written and oral communication skills in English.
Advanced knowledge and demonstrated experience in Excel.
Track record and experience with donor frameworks such as NORAD, US, FCDO, EU, UN agencies or other institutional donors.
Experience with financial management systems such as Microsoft Dynamics 365 Business Central, Navision or similar enterprise accounting software
Flexibility and ability to under pressure and meet conflicting tight deadlines.
Ability to communicate to a wide range of stakeholders including technical financial matters to individuals not versed in financial management.
Creative and analytical thinker with strong problem-solving skills
Excellent organizational skills, including ability to effectively coordinate multiple projects in a fast-paced environment and to effectively problem solve and troubleshooting.

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