52:I[27201,["$2","$3","$4","$5","$6","$7"],"IconMark"] 50:T254c,{"@context":"https://schema.org","@type":"JobPosting","title":"Finance & Administration Assistant","description":"\u003cp>\u003cb>Direct Supervisor: Managing Director\u003c/b>\u003c/p>\n\n\n\n\u003cp>\u003cb>Job Category: Junior-Level\u003c/b>\u003c/p>\n\n\n\n\u003cp>\u003cb>Travel Required: Yes\u003c/b>\u003c/p>\n\n\n\n\u003cp>\u003cb>\u003cbr>\u003c/b>\u003c/p>\n\n\n\n\u003cp>\u003cb>Job\n Overview\u003c/b>\u003c/p>\n\n\n \u003cp>The Finance & Administration Assistant will\n play a critical support role in ensuring efficient financial operations, payroll accuracy, and seamless administrative coordination within a dynamic construction\n environment. \u003c/p>\n\n\u003cp>The role requires a highly organized and\n detail-oriented individual capable of supporting financial reporting, maintaining accurate records, managing payroll processes, and facilitating\n smooth day-to-day office operations. The ideal candidate will demonstrate\n strong accountability, confidentiality, and the ability to work across both office and site teams.\u003c/p>\n\n\n \n \u003cp>\u003cbr>\u003c/p>\n\n\u003cp>\u003cb>Key\n Duties and Responsibilities\u003c/b>\u003c/p>\n\n\n \u003cp>\u003cb>1.\n Finance & Accounts Support\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Assist in preparing and posting financial\n transactions, journals, and vouchers.\u003c/p>\n\n\n \u003cp>· \n Support accounts payable and receivable processes,\n ensuring timely processing.\u003c/p>\n\n\n \u003cp>· \n Maintain accurate and up-to-date financial records\n and filing systems.\u003c/p>\n\n\n \u003cp>· \n Assist in bank reconciliations and monitoring of\n cash flow movements.\u003c/p>\n\n\n \u003cp>· \n Support preparation of monthly financial reports\n and schedules.\u003c/p>\n\n\n \u003cp>· \n Track and reconcile project-related expenses and\n petty cash usage. \u003c/p>\n\n\n \u003cp>\u003cb>2.\n Payroll Administration\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Assist in preparation and processing of monthly\n payroll for staff and site workers.\u003c/p>\n\n\n \u003cp>· \n Prepare payroll schedules including overtime,\n allowances, and deductions.\u003c/p>\n\n\n \u003cp>· \n Ensure accurate computation of statutory\n deductions (PAYE, NSSF, SHIF, Housing Levy).\u003c/p>\n\n\n \u003cp>· \n Maintain payroll records and ensure\n confidentiality of employee data.\u003c/p>\n\n\n \u003cp>· \n Support timely remittance of statutory payments\n and filing of returns. \u003c/p>\n\n\n \u003cp>\u003cb>3.\n Administrative & Office Coordination\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Provide administrative support to finance, HR, and\n project teams.\u003c/p>\n\n\n \u003cp>· \n Maintain organized records for finance, HR, and\n compliance documentation.\u003c/p>\n\n\n \u003cp>· \n Coordinate office supplies, documentation, and communication.\u003c/p>\n\n\n \u003cp>· \n Support document management (contracts, invoices,\n approvals, and correspondence).\u003c/p>\n\n\n \u003cp>· \n Assist in coordinating internal meetings and\n tracking action points. \u003c/p>\n\n\n \u003cp>\u003cb>4.\n Compliance & Record Management\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Ensure all financial and payroll records comply\n with statutory and audit requirements.\u003c/p>\n\n\n \u003cp>· \n Maintain proper documentation for audit trails and\n financial reviews.\u003c/p>\n\n\n \u003cp>· \n Support preparation of audit schedules and\n required documentation.\u003c/p>\n\n\n \u003cp>· \n Ensure adherence to company financial policies and\n procedures. \u003c/p>\n\n\n \u003cp>\u003cb>5.\n Reporting & Documentation\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Prepare periodic finance and payroll reports as\n required.\u003c/p>\n\n\n \u003cp>· \n Maintain accurate and up-to-date digital and\n physical records.\u003c/p>\n\n\n \u003cp>· \n Track pending payments, invoices, and\n reconciliations.\u003c/p>\n\n\n \u003cp>· \n Ensure proper documentation and filing of all\n financial transactions. \u003c/p>\n\n\n \u003cp> \u003c/p>\n \u003cp>\u003cb>Key\n Performance Indicators (KPIs)\u003c/b>\u003c/p>\n\n\n \u003cp>\u003cb>1.\n Financial Accuracy & Record Management\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Ensure 98%\n accuracy in financial data entry and records.\u003c/p>\n\n\n \u003cp>· \n Ensure 100% proper\n documentation of all financial transactions.\u003c/p>\n\n\n \u003cp>· \n Complete bank reconciliations within\n 3 working days of month-end.\u003c/p>\n\n\n \u003cp>\u003cb>2.\n Payroll Efficiency & Compliance\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Achieve 100% accuracy in\n payroll processing (zero errors impacting salaries).\u003c/p>\n\n\n \u003cp>· \n Ensure 100% on-time\n payroll processing (before set payroll deadlines).\u003c/p>\n\n\n \u003cp>· \n Ensure 100% compliance with statutory deductions and\n timely remittances. \u003c/p>\n\n\n \u003cp>\u003cb>3.\n Accounts Payable & Receivable Management\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Process 100% of supplier\n payments within agreed timelines.\u003c/p>\n\n\n \u003cp>· \n Maintain ≤ 5% overdue\n receivables at any given time.\u003c/p>\n\n\n \u003cp>· \n Verify and process all invoices within\n 48 hours of receipt. \u003c/p>\n \u003cp>\u003cb>4.\n Administrative Efficiency\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Ensure 100% availability\n and organization of finance and admin records.\u003c/p>\n\n\n \u003cp>· \n Respond to internal requests within\n 24 hours.\u003c/p>\n\n\n \u003cp>· \n Maintain zero critical\n document loss or misfiling incidents. \u003c/p>\n\n\n \u003cp>\u003cb>5.\n Reporting & Timeliness\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Submit weekly all assigned reports by agreed\n deadline (100% compliance).\u003c/p>\n\n\n \u003cp>· \n Maintain real-time updates\n of financial trackers and logs.\u003c/p>\n\n\n \u003cp>· \n Ensure all discrepancies are flagged and resolved within\n 48 hours. \u003c/p>\n\n\n \u003cp>\u003cb>6.\n Compliance & Audit Readiness\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Achieve 100% audit\n readiness at all times.\u003c/p>\n\n\n \u003cp>· \n Ensure zero penalties arising from statutory\n non-compliance.\u003c/p>\n\n\n \u003cp>· \n Maintain complete and traceable financial records\n for all transactions. \u003c/p>\n\n\n \u003cp>\u003cbr>\u003c/p>\n\n\u003cp>\u003cb>Qualifications\n & Experience\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Diploma or Bachelor’s Degree in Accounting,\n Finance, Business Administration, or related field.\u003c/p>\n\n\n \u003cp>· \n Minimum 1–3 years’ experience in finance, payroll,\n or administration (construction industry preferred).\u003c/p>\n\n\n \u003cp>· \n Strong understanding of Kenyan statutory and\n payroll requirements.\u003c/p>\n\n\n \u003cp>· \n Professional certification (CPA, ACCA, or\n equivalent) is an added advantage.\u003c/p>\n\n\n \u003cp>· \n Experience with accounting/payroll systems and MS\n Excel. \u003c/p>\n\n\n \u003cdiv>·\n \n \u003c/div>\n \u003cp>\u003cb>Skills\n & Competencies\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Strong numerical and analytical skills.\u003c/p>\n\n\n \u003cp>· \n High attention to detail and accuracy.\u003c/p>\n\n\n \u003cp>· \n Excellent organizational and time management\n skills.\u003c/p>\n\n\n \u003cp>· \n Ability to handle confidential information with\n integrity.\u003c/p>\n\n\n \u003cp>· \n Strong communication and coordination skills.\u003c/p>\n\n\n \u003cp>· \n Ability to work under pressure and meet deadlines.\n \u003c/p>\n\n\n \u003cp> \u003c/p>\n \u003cp>\u003cb>Personal\n Attributes\u003c/b>\u003c/p>\n\n\n \u003cp>· \n Honest, reliable, and highly accountable.\u003c/p>\n\n\n \u003cp>· \n Detail-oriented with a structured approach to\n work.\u003c/p>\n\n\n \u003cp>· \n Proactive and solution-driven mindset.\u003c/p>\n\n\n \u003cp>· \n Team player with ability to collaborate across\n departments.\u003c/p>\n\n\n \u003cp>· \n Professional and discreet in handling 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