CFI

Child Fund International

Assistant II, Grant Finance at Child Fund International

Nairobi, NairobiNairobiContract3 - 4 years

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Required Experience and Education

A Bachelor's degree in Commerce, Accounting, Finance, or a related field.

Minimum Foundational level completion in the CPA (K) / ACCA qualification process.

Minimum of 3 - 4 years of hands-on experience in financial administration, voucher verification, and documentation management, preferably within an INGO environment.

Direct experience handling EU-funded projects or large institutional grants is a distinct advantage.

Project Financial Management and Coordination

Manage and oversee the day-to-day financial operations of the project in compliance with EU rules, Barnfonden policies and national legislation.

Support the budgeting, forecasting, and financial planning process across the Consortium ensuring alignment with the approved budget.

Prepare quarterly and annual financial reports for internal use and EU submission in coordination with the Grants Manager, including compiling partner reports and Barnfonden financial reports to aggregated project reports.

Support project audits by preparing and organizing documentation, maintaining audit trails, and addressing auditor queries.

Ensure compliance with EU grant conditions including eligibility of costs, visibility requirements and procurement regulations.

Coordinate with Sweden-based finance and grants team to ensure alignment with organization accounting and reporting procedures.

Partner Financial Support and Sub-granting

Manage partner organizational assessment and follow-up with support from the project team in Kenya and Sweden.

Provide capacity-building support to partners on financial reporting, documentation and compliance with EU requirements.

Review partner financial reports.

Monitor expenditures across cost categories and partner budgets to ensure they remain within approved limits and flag any deviations.

Participate in field visits and financial spot-checks to assess financial performance and compliance of partners.

Provide on-going mentoring and coaching to project partners to strengthen their financial systems and controls.

Document capacity building outcomes and share findings with the Grants Manager and Project Manager.

Assist in development and management of the Financial Support to Third Parties (FSTP) framework (including selection process, contractual and financial management, financial reports, and supporting documentation).

Procurement

Support the Kenya project team in procurement planning, documentation and compliance checks.

Work closely with project staff to ensure all financial documentation (e.g. quotations, purchase orders, contracts and payments) are correctly recorded and stored.

Review consultant and contractor invoices and verify deliverables before payment processing.

Liaise with Sweden-based finance team to ensure timely processing and follow-up on payment approvals.

Financial Monitoring and Learning

Regularly track financial performance against budget and highlight risks, under-spending or over-spending trends.

Participate in project review meetings to provide financial updates and support evidence-based decision making.

Contribute to financial lessons learned, particularly around partner support, sub-granting, and EU compliance.

Maintain updated financial templates and training materials for internal and partner use,

Others

Assist the Project Coordinator and project team in tracking routine activity expenditures against the project budget.

Track local accountabilities, working advances, and travel claims, ensuring timely liquidations by project staff and partners.

Performa any other finance-related tasks as required by the Project Manager, Grants Manager or Project Coordinator.

Remain alert and responsive to any safeguarding, anti-fraud and anti-corruption risks.

Assistant II, Grant Finance at Child Fund International

Stand out to recruiters

Assistant II, Grant Finance at Child Fund International

Stand out to recruiters

About This Role

Required Experience and Education

Primary Responsibilities

Project Financial Management and Coordination

Partner Financial Support and Sub-granting

Procurement

Financial Monitoring and Learning

Others