TMG
Two Max Group
Admin & Project Manager at Two Max Group
Nairobi, NairobiKenyaFull TimeMid-Senior Level
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Two Max Group
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**Hours: **Mostly flexible/async, with a required 2–3 hour overlap window 7–10 PM EAT on weekdays (US Pacific morning)
Job Summary:
Key Responsibilities:
Manage the Director's calendar, scheduling, and meeting coordination across US and international time zones
Track projects and deadlines in a PM tool (Asana, Trello, ClickUp, or similar): assign tasks, chase deliverables, and flag slippage early
Prepare meeting agendas, take minutes, and circulate action items within 24 hours
Maintain SOPs, shared drives, and team documentation to audit-ready standard
Coordinate the remote team (including Philippines-based staff): onboarding logistics, status collection, weekly report assembly
Draft professional correspondence and internal updates in clear US-style English
Qualifications:
3+ years in administration, executive assistance, or project coordination — NGO or donor-funded project experience is a strong advantage
Demonstrated systems for time management and deadline tracking (you will be asked to describe yours)
Hands-on experience with at least one PM tool and Google Workspace or Microsoft 365
Excellent written English; calm, structured communication under pressure
Reliable internet and power backup for the evening overlap window