The main purpose of this position is to provide support to Finance Department in managing Accounts Payable Functions and ensuring compliance to regulatory requirements. Key Roles & Responsibilities: Review supplier invoices for accuracy and relevance before keying in the invoice to the financial system. Review supplier invoices for accuracy and relevance before making payments. Make payments to suppliers in a timely manner. Reconcile supplier statements and resolve supplier issues. Code payments to appropriate Funds Code Capture payments/transactions in the Financial system. Manage staff travel advances and review expense reports for accuracy, relevance of supporting documents and proper coding. Work with Field staff guiding them on how to do proper expense reports. Prepare petty cash reconciliations and other Balance sheet reconciliations at the end of every month or periodically as the case maybe. Maintain books of account to trial Balance level- Cash books, Accounts payables\receivables, general ledgers and other sub ledgers. Manage statutory deductions and remit them to the relevant authorities within deadlines (PAYE, NSSF, NHIF, WHT etc) Timesheets managements – conduct preliminary review of time portal entries to ensure all timesheets are in and that are free of general errors before a final review by program managers Work with HR to ensure time portal vacation entries reconcile with physical records and analysis maintained by Hr. Review of Motor Vehicles mileage logs ensuring proper operation of the logs. Assist during Audits and other reviews in pulling out documents required by internal/external Auditors. Process M-pesa payments Work with procurement to develop a supplier database. Work with procurement to ensure all supplier agreements are in place. Work with finance to develop various analyses as may be guided from time to time. Work with Finance on fixed assets. Label Files and documents in a sequential order. Other responsibilities assigned by the Senior Accountant. Required Skills, Knowledge, Experience and Abilities: University degree (Bcom/Finance) and CPA II or CPA finalist and undertaking the degree course At least 2 years’ experience working in a busy accounts department Familiar with computerized accounting programs, Knowledge of NAV or Dynamic Business Central would be an added advantage Accurate, thorough, able to meet deadlines Maintain high levels of confidentiality in relation to sensitive and confidential financial information and decisions.
